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Public Records Requests

  Public Records Requests

The intent of the Idaho Public Records Law is that records maintained by state and local government entities are to be made available for public access and copying. At the same time, the Legislature recognized the need to balance this policy of openness against the equally important need for privacy of certain information provided by citizens and businesses that is necessary for the conduct of the government's business. This balance is contained in Idaho Code § 74-102, which states that "all public records in Idaho are open at all reasonable times for inspection except as otherwise expressly provided by statute."

A "public record," as defined by the Idaho Code, is an extremely broad concept. It "includes, but is not limited to, any writing containing information relating to the conduct or administration of the public's business prepared, owned, used or retained by any state agency, independent public body corporate and politic or local agency regardless of physical form or characteristics."

  Instructions for submitting a Public Records Request (PRR)

In order to expedite your request as efficiently as possible please:

  1. Submit your request to the appropriate Elected Official or department. A list of typically requested records and the custodian and their contact information is listed below.
  2. Please be VERY SPECIFIC in the description of the record(s) you are seeking. If you narrow the scope of the request and are specific, the easier it will be to fulfill your request in a concise and timely fashion, and the less likely the response may be voluminous and possibly require payment as provided in Idaho Code § 74-102(10)
  3. If clarifying information is needed, the request may be delayed and the County will respond to the request within 10 working days of receipt of the request as opposed to the three (3) working days timeframe.
  4. Please note that any requests received after 5:00 p.m. will be considered as submitted on the subsequent business day.
  5. For response time parameters, please see the specific information noted below under Response Time. Please note if your request is sent to the wrong custodian and needs to be forwarded to the proper custodian, that custodian may need additional time to respond to the request depending upon when they received the request.
  6. Some records are exempt from disclosure pursuant to Idaho Code § 74-104 through 74-111. The subsections are summarized below.
  7. Information on the current fee structure can be found here: Fee Schedule Resolution

  Requestor's Identity

Pursuant to Idaho Code § 74-102, 74-113 and 74-120, Kootenai County is permitted to verify a requestor's identity for the purpose of protecting personal information in compliance with state and federal laws, and to ensure that an information request is NOT for purposes such as a mailing/solicitation list or to circumvent the discovery procedures which apply to litigation.

  Record Custodian

In order to expedite your request, please submit your Public Record Request (PRR) to the Elected Official or department that is the custodian of the record. A list of commonly requested records and the applicable Elected Official or department, how to contact their records department and where to send your form is as follows:

Click Here for Commissioner Form
Click Here for HR Form
Click Here for Community Dev. Form
General County Inquiries Employment Statistics Development Case Files
County Policies/Procedures Employment Policies Conditional Use Permits
BOCC Meeting Information & Minutes Benefit Information Land Use Codes
Board Determinations and Resolutions Specific Personnel Information Variances
Contracts/Agreements/MOUs County Job Descriptions Site Disturbance Permits
Long Term/Strategic Plans Code Violation Files
Pending and Active County Projects Ordinances
Comprehensive Plan Info
Contact: Nancy Jones Contact: CK Kirkpatrick Contact: Betsy Anderson
Phone: 446-1600 Phone: 446-1600 Phone: 446-1070
Email: kcinfo@kcgov.us Email: kchr@kcgov.us Email: kcpz@kcgov.us
Office Hours: 8am - 5pm Office Hours: 8am - 5pm Office Hours: 7am - 4pm
Click Here for Elections Forms Click Here for Clerk Form
Click Here for Treasurer Form
Voter Registration Reports Tort Claims Financial Information
Election Results Financial Information County Investment Information
Voting History Reports Budget Information Property Tax Reports/History
Canvass Documents BOCC Meeting Minutes
Resolutions / Ordinances
Contact: Carrie Phillips Contact: Jim Brannon Contact: Laurie Thomas
Phone: 446-1030 Phone: 446-1660 Phone: 446-1005
Email: kcelections@kcgov.us Email: kcclerk@kcgov.us Email: kctr@kcgov.us
Office Hours: 8am - 5pm Office Hours: 8am - 5pm Office Hours: 9am - 5pm
Click Here for 9-1-1 Center Form
Click Here for Sheriff Form
9-1-1 Calls (CD/Electronic Copies) Arrest and Case Records
Time-Served Records
Sheriff's Office Business
Jail Records
Contact: Lynnell Smith Contact: Records Dept
Phone: 446-1850 Phone: 446-1300
Email: kc911@kcgov.us Email: records@kcgov.us
Office Hours: 7am - 5pm Office Hours: 8am - 4pm

  Records Exempt from Disclosure

Most exemptions from disclosure in the public records law are pursuant to Idaho Code § 74-104 through 74-111. These subsections are summarized as follows:

74-104. Court files of judicial proceedings,proceedings and records exempt from disclosure by federal or state statutes or by federal regulations.

74-105. Law enforcement records, investigatory records of agencies, evacuation and emergency response plans, and workers compensation. See also Idaho Code § 74-124

74-106. Personnel records, personal information, health records, and professional discipline. Note: This section prohibits disclosure of certain personnel records except with the written consent of the person who is the subject of the records.

74-107. Trade secrets, production records, appraisals, bids, and proprietary information.

74-108. Archaeological, endangered species, libraries, and licensing exams.

74-109. Draft legislation and supporting materials, certain records of the State Tax Commission and the Petroleum Clean Water Trust Fund, and certain records pertaining to unclaimed property.

74-110. Records of court proceedings regarding judicial authorization of abortion procedures for minors.

74-111. Records related to Uniform Securities Act, Title 30, Chapter 14, Idaho Code.

  Response Time:

Pursuant to Idaho Code § 74-103 the county must either grant or deny a person's request to examine or copy public records within three (3) working days of the date of the receipt of the request for examination or copying.

If it is determined by the County office or department to which the request is directed that a longer period of time is needed to locate or retrieve the public records, it must notify the person requesting the records in writing and will then be required to provide the public records to the person no later than ten (10) working days following the person's request. If clarifying information is needed, the County will respond to the request within ten (10) working days of receipt of the request as opposed to the three (3) working days timeframe.

If requested records are in electronic format which requires conversion to another electronic format by the County or by a third party, and that conversion is unable to be completed within ten (10) working days, the County must notify the person requesting the records in writing. The County must provide the converted public record at a time mutually agreed upon between the County and the person requesting the records, with due consideration given to any limitations that may exist due to the process of conversion or due to the use of a third party to make the conversion.

If the County office or department to which the request is directed fails to respond, the request will be deemed to have been denied within ten (10) working days following the request. Furthermore, if the request is denied, or is denied in part and granted in part, the person legally responsible for administration of that office or department, or that person's designee, must notify the person requesting the records of the denial or partial denial in writing. The notice of denial or partial denial must include a statement that an attorney for the County has reviewed the request or the County has had the opportunity to have an attorney review the request but has chosen not to do so. The notice must also include the statutory authority for the denial and a clear statement regarding the right to appeal the denial or partial denial pursuant to Idaho Code § 74-115, and the time periods for doing so.

  Notice of Denial and Right to Appeal

If your request is denied or partially denied, the records requested may be exempt from disclosure pursuant to Idaho Code § 74-104 through 74-111 or other provision of Idaho statute or court rule. If you wish to appeal a denial of a request for public records you may do so pursuant to Idaho Code § 74-115, which requires that a petition be filled in the District Court within 180 days from the date of the mailing of the notice of denial or partial denial.

For additional information regarding Idaho Public Record Law, the Idaho Public Record Law Manual located at the Attorney General's website can be accessed below:

Idaho Public Records Law Manual
File Format: PDF/Adobe Acrobat

Main County Administration Building
Physical Address: 451 Government Way, Coeur d'Alene, Idaho 83814 Mailing Address: PO Box 9000, Coeur d'Alene, Idaho 83816-9000
Main Phone Number: (208) 446-1000 Contact Us
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